If you work in an office, you’ll surely be aware of the highs and lows that come from working in that type of environment. From the Monday morning blues to the anticipation of Friday drawing ever closer, your working week can fly by in a flash or drag like a tortoise stuck in mud.
Working in an office can contribute to your happiness or the stress you feel, as you move swiftly from one emotion to another in the blink of an eye. These everyday stresses can come from any number of things, with so many factors that can actually contribute to a person’s happiness. As a business owner, it’s important for you to realise the different things that can have an impact on the morale of staff, the way the office functions daily and how well your business performs.
With that in mind, we thought we would look at 11 things that can make or break an office-based business, along with suggestions for improvements. Let’s begin!
1. Colour of the Walls
This might sound ridiculous to some people, but the colour of the walls can have an enormous impact on the way your office performs. Dark colours can promote negative feelings, while bright or light colours can promote positive emotions that contribute towards a more effective working environment. Finding a balance can often be difficult, so it’s important to do some research and find out what colours will work best for your office and the staff within.
Along with the colour of the paint, it’s important to consider the quality of the paint and the way it is applied. If you’re an office positioned in an industrial type environment, you might require an industrial paint or coating to ensure the best protection. On the flip-side, if your office forms part of a block of offices, it might be more important for you to dwell on the way the office is painted inside.
Promain Paints is one of the leading choices when it comes to industrial/commercial paint solutions. They can help you to find a suitable coating and talk to you about the best methods for application.
2. Interior Décor
Other decorative furnishings can also contribute to the overall performance of an office. Too much décor can be a distraction, while too little can create a lacklustre environment that staff don’t want to work in. As a business owner or someone in charge of creating an environment that people want to work in, you should consider the way interior décor is used to create a positive working environment.
Branding and signage should certainly be a high priority when looking at the way your office is decorated. Branding plays an integral part of everything you do as a company and the message you wish to portray. Your branding should be incorporated throughout your business, even if you work in an office behind closed doors. Without branding, employees won’t fully buy into the business and the values the company are trying to adhere to. Having a branded office, uniform, marketing materials etc. will help to ensure your business and all employees portray themselves in a professional way. Just ask SignStar, they know what they are talking about.
One of the best ways you can portray the message of your branding and your company values throughout the office, is through signage. Bad signage can have a negative impact on an office, so it’s worth taking the time to find a decent sign company that will provide you with expert advice and quality products. A1deSIGNS can provide you with the office signage you need to make your business look professional. From wall art to directional signage, branded entrance signs to visual merchandising, there are plenty of ways you can spruce up your office using signs!
We’re probably right to assume that most of you will have sat in a broken chair at school, maybe even at work. It’s a complete nightmare; especially when it’s the only one available. A broken office chair can be a real conundrum, but it’s not the only thing that can have a positive/negative impact on the functioning of your office.
When fitting out an office with furniture, it’s important to think about several things:
- Flexibility & Functionality
- Needs of Employees
- Aesthetic Value and Brand Identity
Taking all these things into consideration will help you to design an office that people want to work in.
Fusion Office Design specialise in the design and refurbishment of office interiors, with a range of flexible furniture options that will help you build a successful office environment.
The flooring within an office can play a huge rule too. Old carpets or dirty floorboards can promote negative feelings in the workplace, while clean, fresh flooring can promote positive vibes among employees. If it’s been a long time since your office flooring was considered, it might be time to it some attention. Hire a carpet cleaner or look at new commercial flooring options to give your office a new look.
Henderson’s Flooring is one of the leading choices for commercial flooring, with a range of carpet tiles and wood flooring options available to suit the theme of your office.
5. Condition of the Air
Working in an office that is freezing cold or sweltering hot can be a huge problem. The work rate of employees can decrease rapidly when working in an uncomfortable environment, so it’s important to consider the temperature of the room on a day-to-day basis. If you already have a decent central heating system for the winter, it might be worth investing in a fan or two to scatter around the office in the summer. The more your business grows however, you’ll probably need more than just a few fans to cool the office down…
A wide range of commercial air conditioning options are available for small, medium and large offices. Depending on how many people you need to cater for will depend on what type of air conditioning you need. Air Force UK can help you to figure out what type of air conditioning you’ll need for your office.
Have you ever worked in an office that succumbs to power failure. In the world of business, time is money, so it’s important for you to think about a backup power source in case the office suffers a power cut.
Bellwood Rewinds is a generator company that specialises in commercial generator sets for various industrial/commercial sectors. They have a wide range of generators for sale, suitable for small, medium and large companies in need of an alternative/backup power source.
Be smart… Don’t wait for the power to go down before you act. Invest in a new diesel generator set to prevent downtime in the event of a blackout.
Another of the things that can make or break an office is its communications. Sure, the power might still be working, but what if the phones or the internet stop working? Regardless of what type of business you run or how many employees you have, a lack of communications can be a disaster. Customers might not be able to contact you and they will likely go elsewhere when this happens.
It’s important for you to consider the communications within your office to keep things running smoothly. Find an IT company like Eclipse ICT to make sure everything is networked correctly. If you aren’t happy with the phone or broadband within your office, consider switching to another provider. ITS Telecom can provide you with cheap broadband deals, new phone systems and email hosting to ensure all communications are as effective as possible.
The software your company uses is important too. Communications and software go hand-in-hand, so it’s crucial for you to consider the what software you use as a company to ensure your office can work efficiently.
If your office software is poor, outdated or non-existent, it might be time to consider new software to streamline the way you work. Dolphin Networks specialise in business development consulting, with a range of software solutions available to help your business operate more effectively. Microsoft SharePoint, Office 365 and Business Intelligence are just a few examples of how they can help you with your office software.
Security can be another issue for an office based business trying to make its way in the world. Some offices are full of expensive technology and others have secrets they wish to protect. Security can mean many things, depending on what you are talking about. If you want to make sure employees are abiding by the rules, you might want to consider investing in CCTV. On the flip side, if you want to make sure your office is safe from external threats, you might want to consider roller shutters or other forms of security that will help to protect your office from intruders. In the modern era, we’d advise you to do everything you can to protect your systems from hackers. Secure your server, your website, your emails and all software to ensure hackers can’t get in and ruin your business without stepping foot through the door.
QSec specialise in roller shutters and other commercial security products to help you protect your business. Give them a call if you are interested in protecting your premises.
10. Printed Media
Whatever industry you work in, print is extremely important. For an office based business, print plays an integral role in day-to-day proceedings. From compliment slips, business cards and letterheads through to leaflets and brochures, all forms of print need to be considered. Internal documents should be given some thought too to make sure your branding and identity is present in the office. First impressions count, so it’s important to make the most of your printed media to give your business the professional look it needs.
Wensum Print is a printing company, specialising in design and print for businesses of all sizes. They can help you with your branding and office stationery to help ensure all customers are impressed by what you have to offer.
One of the biggest issues faced by modern day businesses is sickness. When winter comes round, you can be certain that one or several of your employees will catch a bug or virus that will leave them out of action for a few days. The more employees you have, the more people you will inevitably have off, which can be harmful to the amount of work that gets done.
Viruses and bugs are one thing, but of the biggest illnesses that can have a negative impact on the office is the flu. As a business, you might want to consider offering flu vaccinations to your employees to keep them fit and healthy throughout the winter months.
Broadgate GP offer flu vaccinations in London as part of their comprehensive range of GP services. A specially trained healthcare provider can travel to your company premises and give all of your staff the vaccine if you require them to do so.